Departmental Responsibilities

U of M departments are still responsible for sanitizing all computer items that may contain data (e.g., hard drives, thumb drives) before the vendor picks them up for recycling. (See OIT Security's policy for deleting sensitive data.)

Where there is a need to physically destroy a hard drive, the department can request this service. Asset Recovery Corp will bring a drive stomper when they pick up the equipment, and the department can watch the drive being physically destroyed. There is an additional fee for this physical destruction service, which the department will be responsible for paying.

After you schedule a pickup with ARC, OIT will be billed for the cost of pick up, data wiping, and recycling.

When disposing of computer equipment that is considered a capital asset, it is the responsibility of U of M Department to fill out a Property Disposal form (UM 1393) and route to Inventory Services. Inventory Services will remove the computer items from the Department's capital equipment records. Remove all U of M asset management tags on the equipment. Contact Inventory Services at (612) 626-8222 if you have questions.